ALLSTAR FOOTBALL OFFICIALS ASSOCIATION (ASFOA) 

 

CONSTITUTION

 

ARTICLE I 

NAME 

The name of this organization shall be known as the ALLSTAR FOOTBALL OFFICIALS ASSOCIATION (established in 2007), will be referred to as ASFOA, and identified by the following logo: 

 

*ASFOA was previously known as the Albany Football Officials Association (1946-2006) and referred to as AFOA.  

ARTICLE II 

PURPOSE 

The purpose of this organization shall be the promotion of the welfare of high school football by: 

1. Developing and maintaining of a membership consisting of capable football officials whose integrity is above reproach, and who are actively engaged each year in the officiating of high school football. 

2. Fostering a high standard of ethics, encouraging fair play, sportsmanship, close cooperation, and better understanding among officials, student-athletes, coaches, teams, school systems, and the public. 

3. Encouraging all members in ASFOA to seek the highest level of understanding of the interpretation of football rules through mechanics, rules examinations, and game administration. 

4. Encouraging active support and participation of the national and state high school association governing bodies for football official associations in the state of Georgia. 

    The general purposes of this organization are: 

a. Coordinating the overall program with the Georgia high school governing bodies. 

b. Setting up a Code of Ethics for officials within ASFOA. 

c. Planning and working together to set up competent training programs through clinics and rules interpretational meetings. 

d. Standardizing uniforms, mechanics, and interpretations. 

e. Cooperative planning among various state football associations. 

f. Work and communicate with area school systems to promote a better understanding of the services offered by ASFOA.  

ARTICLE III 

MEMBERSHIP: 

1. The membership base of ASFOA shall be the section generally recognized as Southern Georgia. 

(Any form of discrimination with regard to any person on grounds of race, religion, politics, gender, or otherwise is incompatible with belonging to the ASFOA.) 

ARTICLE IV 

BY-LAWS: (By-Laws 14, 15, 16, 17, 18, 19, 20, 21, and Constitutional Articles VIII and XIV) 

The qualification for membership, the duties of officers and any regulations that may be necessary to carry on the affairs of the association shall be provided for in this Constitution and the By-Laws. 

ARTICLE V 

FEES AND DUES: (By-Laws 15, 18, 19, 21, 22, 23, 24) 

The fees and dues of the association shall be provided for in the by-laws. 

ARTICLE VI 

RESIGNATIONS: 

Resignation of any member shall become effective upon written notice to the President or Secretary of the association, provided all dues to date of resignation have been paid. 

ARTICLE VII 

FORFEITURE OF MEMBERSHIP: (By-Law 15) 

The forfeiture of membership of the association shall be provided for in the by-laws. 

ARTICLE VIII 

OFFICERS: 

Officers of the association shall be a President, President Elect, Past President, Secretary, Treasurer and Executive Secretary. In addition to the officers, there shall be sixteen (16) Directors; four with twenty ( 20 ) years or more,  four (4) with fifteen (15) years or more active membership in this association, four (4) with (10) years or more active membership in this association, four (4) with at least five (5) years but under ten (10) yearswith this association. These sixteen Directors, together with the officers shall constitute the Board and Directors. Twelve (12) officers and/or Directors shall constitute a quorum at any meeting of the Board. Only certified Officials will be eligible to be on the Board of Directors or hold an office in this Association. 

 

ARTICLE IX 

NOMINATING COMMITTEE: 

The nominating committee shall be composed of the active past presidents of this association, with the immediate past president as chairman. It will be the duty of the president to see that this committee meets as many times as deemed necessary to present a complete slate of officers and Board of Directors to the membership at the annual meeting. 

ARTICLE X 

VOTING PRIVILEGES: 

The voting privileges in this association is limited to certified officials. 

ARTICLE XI 

ELECTIONS: 

The officers and directors of this association shall be elected by certified members present and in good standing. 

1. The nominating committee at the annual meeting will present a slate of officers and directors to the membership at which time the floor shall be open for additional nominations for any office or board member, from any certified members present and in good standing. 

2. If additional nominations are made for any office or board member, the election shall be by secret ballot by any certified members present and in good standing, with the person(s) receiving a majority of votes being declared elected.  

3. Only certified members present and in good standing shall be allowed to vote at the annual meeting. 

4. All officers and Board of Directors shall be certified members and in good standing, shall be elected at the annual meeting and shall hold office for one year from the annual meeting or until their successors shall be elected and qualified, except the Secretary and Treasurer who shall be elected for a term of two years. Election shall be as follows: President Elect, Secretary, Treasurer (if necessary), members with twenty (20) years or more, fifteen (15) years or more, ten (10) years or more and five (5) years but under 10 years. Certified members and in good standing may not serve with less than 5 years of service in ASFOA.  Each Group shall be elected prior to the nomination and voting on another group. 

5. The above election prescribed shall not apply to the election of an Executive Secretary for this association. The Board of Directors shall be empowered to elect the Executive Secretary on an annual basis. 

6. All members shall be notified at least ten (10) days prior to the election. 

7. In case vacancy occurs in office, new officers or Board members will be appointed by the Board of Directors. 

8. Members of this association eligible to vote must be in attendance in order to vote. 

ARTICLE XII 

QUALIFICATION OF OFFICERS: 

Only certified members in good standing shall be entitled to hold office. 

No officer or director shall receive any compensation for any service rendered through this association with the possible exception of the Executive Secretary whose compensation shall be fixed by the Board of Directors.  The ASFOA Secretary and Treasurer may be compensated through the office of Executive Secretary. 

The executive secretary shall be a former officer of this association.  

ARTICLE XIII 

AMENDMENTS: 

This constitution may be amended at the meeting by a 2/3 majority of the votes cast by certified members present and in good standing provided certified members of the association have been notified 10 days prior to the meeting. 

ARTICLE XIV 

DUTIES OF OFFICERS:  

A. THE PRESIDENT’S duties shall be the Chief Executive Officer of the Association. He shall preside at all meetings and shall be chairman of the Board of Directors. He shall issue a call for regular association meetings and special board meetings. He shall appoint the standing committees and shall act as an ex-officio member of each of these. He shall see that these committees function and shall cooperate with the committee chairman toward that end. He shall call for regular committee reports. He shall see that regular elections are held in accordance with the association constitution. 

Standing Committees Appointed by the President: 

The Ethics Committee shall be appointed by the President for this association. The Ethics Committee will investigate and/or review any actions or issues that may be against this association policies.  This committee will report all findings only to the Board of Directors. 

The Training Committee shall be appointed by the President for this association.  The Training Committee will be responsible for setting up and carrying out this association’s complete training program.  The clinic instructors shall act as co-chairpersons of this committee.  Other members will be the Chiefs of Sections. 

The Constitution and By-Laws Committee shall be appointed by the President for this association.  The Constitution and By-Laws Committee will be responsible for assuring the constitution and by-laws are up-to-date and available for every member of the association.  Further, this committee will investigate proposed changes in association constitution and by-laws and report them to the President and Board of Directors with committee recommendations. The committee will make available each year meeting-times for the purpose of familiarizing every member of the association with the Constitution and By-Laws. 

 

B. PRESIDENT-ELECT: If for any reason the President is unable to perform his duties the President-Elect shall occupy the President's position and perform his duties, having the same authority as the President. In addition, he shall perform any other duties assigned him by the President. If the President is unable to finish his term in office, the President-Elect shall complete the President's term of office. 

C. PAST-PRESIDENT: duties shall be under the supervision and direction of the President and the Board of Directors, and shall act as a voting member of the Board of Directors, and will act as the ex-officio of the Past-Presidents meeting.  

D. THE SECRETARY”S duties shall be under the supervision and direction of the President and the Board of Directors, and shall act as liaison officer between ASFOA and Georgia High School Association (GHSA), Georgia Independent School Association (GISA), Georgia Independent Christian Athletic Association (GICAA), and the other Georgia state football officials associations.   

The Secretary shall keep the following records: 

1. The minutes of association and board meetings. 

2. Committee appointments. 

3. Officers List. 

4. Attendance records. 

5. List of current members showing their classifications, addresses, and telephone numbers. 

E. THE TREASURER’S duties shall be under the supervision and direction of the President and the Board of Directors, and shall act as liaison officer between ASFOA and Georgia High School Association (GHSA), Georgia Independent School Association (GISA), Georgia Independent Christian Athletic Association (GICAA), and the other Georgia state football officials associations.   

The Treasurer shall keep the following records 

1. Records of the association receipts and disbursements. 

2. Receive all monies and deposit the same in the bank. 

3. Pay out money only on authority of the Executive Secretary or Board of Directors. 

4. Sign all checks, when forwarding registration fees, checks shall come from the association accounts. 

F. THE EXECUTIVE SECRETARY’S duties shall be under the supervision and direction of the President and the Board of Directors, and shall act as liaison officer between ASFOA and Georgia High School Association (GHSA), Georgia Independent School Association (GISA), Georgia Independent Christian Athletic Association (GICAA), and the other Georgia state football officials associations.   

The Executive Secretary shall: 

1. To act as varsity booking agent for the association. 

2. Assign all varsity games worked by the members of this association. No varsity games will be accepted or booked by a member of this organization unless they come through the Executive Secretary. 

3. (Or his designee) handle all contracts and correspondence between the school systems and ASFOA. 

4. Have their fees for duties of the Executive Secretary set by the Board of Directors during the first annual meeting of the year. 

5. (Or his designee) keep an individual record on each official with the official's name, classification, position worked, date, place of game and contestants.  

6. Attend one game a week to view the working officials of the association, unless waived by the Board of Directors if working as an official. 

7. Be a voting member of the Board of Directors. 

8. Perform other duties as requested by the President or Board of Directors. 

G. THE BOARD OF DIRECTORS' duties shall be as follows: 

1. The Board of Directors shall constitute the Executive Board of the association and shall be responsible for the execution, through its officers, of the authorized policies of the association. All new business of the association shall first be considered and shaped by the Board of Directors for presentation to the members at a regular meeting. The Board of Directors shall appoint the standing committee known as The Grievance Committee. They shall see that this committee functions and cooperates with the committee chairman toward that end, and shall call for committee reports as needed. 

Standing Committees Appointed by the Board of Directors: 

The Grievance Committee shall be appointed by the Board of Directors for this association. Any member that has grievance can meet with the Grievance Committee prior to the regular meeting. Any member may appeal a decision by the Grievance Committee to the Board of Directors whose decision will be final. 

2. It shall authorize all expenditures and shall not create any indebtedness beyond the income of the association, nor disburse funds for purposed non-essential to the objects of the association. 

3. A majority vote of the Board of Directors shall be powered and authorized to oversee and/or over-rule and/or modify the action of any officer of the association. 

4. Regular meetings of the board shall be held prior to the association meetings. Special called board meetings may be called by the President of ASFOA, or by written request of five (5) members of the Board of Directors 

5. It shall designate, or recommend to the President a bank for association funds. 

6. It shall empowered and authorized to oversee any action by the Executive Secretary and to determine the compensation, if any, of the Executive Secretary. 

7. The Board of Directors shall be the membership screening committee for this association. All members’ applications must be screened and passed by this board or a committee formed by the Board to oversee ASFOA membership applications for approval. 

8. The Board of Directors shall periodically review the conduct and attendance at meetings of all members of this association and shall have the power to reprimand or take whatever action deemed necessary. 

ARTICLE XV 

MEETINGS: 

This association shall meet regularly in accordance with the calendar approved by the Board of Directors, at such time and place as may be determined by the President, and such meetings shall constitute the regular and mandatory meetings of the association. Failure to attend the mandatory meeting can result in a fine set by the Board of Directors. 

Special meetings can be called by the Board of Directors of the association. . 

ALLSTAR FOOTBALL OFFICIALS ASSOCIATION (ASFOA)

  By-Laws

NUMBER 1:

All games contracted by the ALLSTAR Football Officials Association are affected by these by-laws.

NUMBER 2:

This association sanctions the National Federation of High Schools (NFHS), Georgia High School Association (GHSA), Georgia Independent School Association (GISA), and Georgia Independent Christian Athletic Association (GICAA) national and other state football official’s organizational procedures. The operations of this association will be left entirely to its’ membership, but must adhere to NFHS, GHSA, GISA, AND GICAA policies.

NUMBER 3:

From time to time, this association as well as NFHS, GHSA, GISA, and/or GICAA will issue directives, recommendations, interpretations, and rule changes and other matters concerning improved football officiating. All members of this association will be expected to adhere to such directives.

NUMBER 4:

All members of this association shall conform to the mechanics and procedures currently prescribed by this association and by NFHS, GHSA, GISA, and/or GICAA for handling of games.

NUMBER 5:

The officials’ examinations will be taken in accordance with GHSA policies.

NUMBER 6:

It is necessary for every football official in this association to complete the online GHSA state clinics as required, in as much, every official must attend one (1) GHSA State Camp every two years to be eligible for a playoff game.

NUMBER 7:

To qualify for advancement, all officials must meet the requirements of this association, NFHS, GHSA, GISA, and GICAA.

NUMBER 8:

Members shall be divided into Registered, Approved and Certified Officials in accordance with the qualifications set up by NFHS, and GHSA.

 

NUMBER 9:

Registered officials must work at least two (2) years as a registered status before he or she can qualify to obtain an approved rating with GHSA.  Approved officials must work at least two (2) additional years before he or she can qualify to obtain a certified rating with GHSA.

NUMBER 10:

Per GHSA, in order for a football season to count as a year experience, a member must work in at least five (5) varsity high school games. In a situation where the minimum number of varsity games is not worked in a season, it will be necessary to combine the following season or seasons until the minimum to count for a year is reached. However, if a member works less than the minimum in one year and required games from the following year to reach the minimum, no other games in that second year can be counted towards an additional year. GHSA does allow JV games to count as one-half (1/2) game credit (i.e. 2 JV games = 1 varsity game).

NUMBER 11:

All Registered, Approved, and Certified officials will be required to work sub-varsity and midget football games as directed by the Sub-Varsity Assignors and the Board of Directors for training and evaluation. The Board of Directors may waive this if circumstances create a hardship on the registered official

NUMBER 12:

A permanent training folder will be kept on each individual official in this association by the Secretary, Executive Secretary, and the training instructors, and will be maintained by the association secretary.

NUMBER 13:

Any official assigned games by the Executive Secretary of the ASFOA shall abide by the Constitution and By-Laws of this association.

NUMBER 14:

A membership year shall begin on the first pre-season meeting and end one calendar year from that date.

NUMBER 15:

Members who fail to comply with the Constitution and By-Laws, or show unsatisfactory progress can be grounds for forfeiture of their local dues and have their membership cancelled or can be non-renewable.

NUMBER 16:

Persons desiring membership in this association shall make a written application to the membership committee.

NUMBER 17:

Membership in ASFOA shall be approved by the membership committee and approved by the Board of Directors

NUMBER 18:

Each member shall conform to, pay the annual membership dues, fees and allowances, plus the amount to affiliate with the state governing bodies to ASFOA, as set forth by the board of Directors.

NUMBER 19:

The dues shall be paid on or before the first meeting. Failure to comply with this article shall mean no assignments until dues are paid.

NUMBER 20:

There will be no discrimination against a member who transfers from one association to another within the state of Georgia. This association will afford a transferred member the same standing that he or she had in their prior association provided that he or she can validate it by successful work on the field, or letters of recommendation from prior associations.

NUMBER 21:

Officials transferring from out of state into this association will be classified as registered members. Their dues will be the same as any other new member. It will be their responsibility to get their ratings qualified by the GHSA and until they do so, they will be classified as registered officials.

NUMBER 22:

The Referee shall be responsible for submitting Game Fee Pay Sheets to the Treasurer and Executive Secretary within two days after the game.

NUMBER 23:

Schools officiated by ASFOA will be billed and fees collected twice each season, in accordance with a process set forth by the Board of Directors.

NUMBER 24:

The game fees and mileage rates will be established and set by the Board of Directors in accordance with the state governing bodies. The referee will make arrangements for transportation to the game site.

NUMBER 25:

Any communications to the State Office, from any member of this association, shall be channeled directly through the Executive Secretary, except in cases of appeal or any grievance(s) against this association.

NUMBER 26:

Officials having unusual events occurring at game site, concerning fans, coaches, players, etc., shall report this electronically to the Executive Secretary in accordance with policies established by the Board of Directors. In addition, any issue(s) requiring state governing bodies notification must be electronically forwarded to the governing body within 48 hours (Re: GHSA Contest Officials Handbook & Accountability Program).

 

NUMBER 27:

Parliamentary Procedure, under the Constitution and By-Laws of this association, shall be governed by Robert's Rules of Order, Revised.

NUMBER 28:

The By-Laws may be amended at any meeting by a 2/3 majority of the votes cast of eligible members that are in attendance, provided all members of the association have been notified of the meeting by the secretary at least 10 days prior to the meeting.

NUMBER 29:

A: The President shall appoint the chairpersons and members of the following committees. The duties of the committees are defined as required by the President. Any GHSA charge will supersede existing local By-Law(s) (or) Constitution Article(s).

a). TRAINING COMMITTEE - This committee is responsible for setting up and carrying out this association's complete training program. The clinic instructors shall act as co-chairpersons of this committee. Other members will be the Chiefs of Sections.

1. Clinic Instructors (2 members)

2. Chief of Sections

a. Referee

b. Head Linesman

c. Umpire

d. Line Judge

e. Field Judge

f. Side Judge

g. Back Judge

h. E.C.O./25 second clock operator

b). CONSTITUTION AND BY-LAWS COMMITTEE - Assure the constitution and by-laws are available for every member of the association. Investigate proposed changes in association constitution and by-laws and report them to the President and Board of Directors with committee recommendations. Assure the constitution and by-laws are up to date and that members are furnished with amendments and/or changes.  Assure opportunity for dialog during mandatory meetings for the purpose of familiarizing the members in attendance of the association’s constitution and by-laws.

1. Three (3) or more members selected by the President.

c). ETHICS COMMITTEE - At the request of the President, investigate and/or review any actions or issues that may be against this associations policies. This committee will report all findings only to the Board of Directors.

1. Three (3) or more members selected by the President.

B. The President shall have authority to appoint the chairman and members of such other committees as needed.

C. The President shall be ex-officio member of all committees.

D. Each committee chairperson shall make such reports as may be required by the President and the Board of Directors.

NUMBER 30:

The association shall prescribe a regulation uniform to be worn by all members which shall conform to specifications of this association and the state governing bodies while traveling to and from games, and working games

REVISED BY THE ALBANY FOOTBALL OFFICIALS ASSOCIATION COMMITTEE ON CONSTITUTION AND BY-LAWS     JULY 14, 1961

REVISED BY THE ALBANY FOOTBALL OFFICIALS ASSOCIATION COMMITTEE ON CONSTITUTION AND BY-LAWS     AUGUST 25, 1964

REVISED BY THE ALBANY FOOTBALL OFFICIALS ASSOCIATION COMMITTEE ON CONSTITUTION AND BY-LAWS     NOVEMBER 14, 1965

REVISED BY THE ALBANY FOOTBALL OFFICIALS ASSOCIATION COMMITTEE ON CONSTITUTION AND BY-LAWS     OCTOBER 1966

REVISED BY THE ALBANY FOOTBALL OFFICIALS ASSOCIATION COMMITTEE ON CONSTITUTION AND BY-LAWS     JULY 1970

REVISED BY THE ALBANY FOOTBALL OFFICIALS ASSOCIATION COMMITTEE ON CONSTITUTION AND BY-LAWS     JULY 1974

REVISED BY THE ALBANY FOOTBALL OFFICIALS ASSOCIATION COMMITTEE ON CONSTITUTION AND BY-LAWS     OCTOBER 1986

REVISED BY THE ALBANY FOOTBALL OFFICIALS ASSOCIATION COMMITTEE ON CONSTITUTION AND BY-LAWS     JANUARY 1993